The Ultimate Guide to Electronic Document Management System (EDMS) – The Future of Secure and Efficient Document Handling
Goverment organisations, and businesses need a secure, efficient, and user-friendly way to store, track, manage, and share documents. The Electronic Document Management System (EDMS) is a self-hosted, web-based solution that empowers organizations to handle documents seamlessly. Whether you’re a small enterprise or a large organizartion, EDMS offers a centralized platform to enhance productivity and security.
🌟 Key Features of the Electronic Document Management System (EDMS)
✅ Comprehensive Document Storage Store unlimited documents and organize them by categories and subcategories, ensuring easy access and retrieval. A structured repository enhances efficiency and eliminates clutter.
✅ Multi-Format Document Upload Upload and manage a wide range of document formats, including:
- PDF, Word (DOC, DOCX), Excel (XLS, XLSX), PowerPoint (PPT)
- Text files (TXT), CSV files
- Images (JPG, PNG, GIF)
- Audio & Video files
✅ Secure Document Access Control Control who accesses your documents by assigning permissions based on user roles and time restrictions. Set download options for additional security.
✅ Deep Document Content Search 🔍 Quickly locate information within documents using powerful full-text search across multiple formats, including:
- PDFs
- Word Documents
- Notepad Files (TXT)
- Excel Spreadsheets
✅ Document Preview Preview documents before downloading. Supports various file types, including PDFs, Office documents, images, audio, and video.
✅ Audit Trail & Versioning Track every action on a document—who created, edited, or accessed it. Maintain a detailed audit history and revert to previous document versions when needed.
✅ Secure Document Sharing via Link 🔗 Easily share documents with external users via a secure link. Customize link settings with password protection, expiration dates, and download permissions.
✅ Amazon S3 Cloud Integration ☁️ Seamlessly integrate with Amazon S3 to store documents securely in the cloud while maintaining local storage.
✅ Automated Reminders & Notifications 📅 Set up automated reminders for tasks, document reviews, renewals, and deadlines. Receive notifications via email or in the system.
✅ Role-Based User & Staff Management 👥 Admin can create and manage users and staff roles with different access privileges. Ensures only authorized personnel can modify or access documents.
✅ Multilingual Support 🌍 Supports multiple languages, including English, Spanish, Arabic, Russian, Japanese, Korean, and Chinese. You can add new languages within minutes.
📢 New Features & Updates
🚀 Latest Version (3.0.0 – Released on 24 Oct 2024)
- Deep Document Content Search – Quickly find content inside documents.
- Page Help Text for Better Navigation
- Bug Fixes: Office Viewer, Reminder Notifications
🔔 Previous Updates:
- V2.0.4 (Sept 2024) – Secure link sharing, Forgot Password feature
- V2.0.3 (May 2024) – Archive document support, RTL (Right-to-Left) language support
- V2.0.2 (March 2024) – Amazon S3 Integration, Advanced Language Support
🎯 Why Choose EDMS?
✅ Increased Efficiency – Find, share, and manage documents quickly.
✅ Enhanced Security – Role-based access, secure links, and encryption.
✅ Seamless Integration – Works with cloud storage (Amazon S3) & local storage.
✅ Full Customization – Modify labels, languages, and settings as needed.
✅ Regular Updates & Full Source Code – Continuous improvements and lifetime ownership.
💻 Demo & Documentation
Experience EDMS in action by checking out our demo: 👉 Live Demo
📖 Admin Login:
- Username: superadmin@gmail.com
- Password: 12345678
⚙️ System Requirements
- PHP Version: 8.1+
- Database: MySQL 5.7+
- Frameworks: Laravel 9.19, Angular 18, Angular Material UI
- Frontend: Bootstrap for responsive design
🛒 Get EDMS Now!
Ready to streamline your document management? Get full access to the Electronic Document Management System (EDMS) with complete source code. Make document management seamless, efficient, and secure with EDMS! 🚀
